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KS1079 - Full-Time Personal Assistant/House Manager - Atherton, CA

Job Reference Code: KS1079
# of Openings: 1
Category: House Manager

Overview

The busy working family in Atherton, CA is seeking a PA/HM to join their team. This is a full-time, live-out position. One principal has an interior design background and nonprofit strategy experience, and the other is a technology investor who wants a household that thrives on efficiency. The schedule is Monday – Friday, 10 am–6 pm. The candidate should already live in or near the Bay Area or within a commutable distance. The position is ready to hire immediately.

Responsibilities

Support a busy household and ensure that all personal and household operations run smoothly behind the scenes.
Thrives on problem-solving and is equally comfortable working autonomously and taking direction.
Household Operations & Maintenance
Manage general day-to-day household operations.
Source, vet, and manage vendors and contractors for home maintenance and repair projects.
Assist in overseeing ongoing home expansion project(s).
Maintain and update the household manual and preventative maintenance schedule.
Ensure preventative maintenance tasks are scheduled and completed on time.
Run local errands as needed.
Construction Projects: The family has acquired the parcel of land adjacent to their home and is embarking on a two-year project to build a simple, single-story gym and guesthouse.
Serve as the liaison between the Principals and the contractor — keeping the timeline on track and the contractor accountable.
Manage accounts payable and the project budget.
Lead procurement of interior items for the project, under the guidance of the Design Principal.
Organization & Projects: Assist with home organization projects — closets, storage, digital files, and more.
Take ownership of ad hoc personal or household projects as they arise.
Events: Manage personal events, from small, intimate gatherings to larger parties.

Qualifications

Sharp
Resourceful
Proactive
Tech-savvy
Extremely organized
Strong collaborator
Good communicator
High-quality and strong design orientation

Requirements

Must be legal to work in the US
Prior experience as a personal assistant, house manager, and/or project manager in a high-end residence
Bachelor’s degree, ideally in interior design, business, hospitality, supply chain, or construction management.
Tech-savvy - Must be comfortable using Google Docs, Notion, Savant, Adobe Illustrator, and/or SketchUp.
Strong organizational skills and meticulous attention to detail.
Excellent judgment, discretion, and reliability.
Skilled in negotiation and conflict resolution with vendors.
Comfortable rolling up your sleeves and wearing many hats.
Solutions-oriented, with a problem-solving approach to challenges.
Adaptable and calm under pressure.
An eye for design and aesthetics, with attention to detail.