A private family in Greenwich, CT is in search of a new personal assistant to join their team. The role is Monday through Friday and requires flexibility. 

• Oversee the maintenance and upkeep of all aspects of the family’s residential properties, including multiple properties in Connecticut
• Manage, hire, and supervise household staff and property managers tasked with the maintenance and upkeep of residential properties
• Support staff in their roles whenever necessary
• Maintain a google calendar for the properties and staff members to track and monitor their hours, and locations
• Source vendors and communicate objectives and instructions effectively to them
• Support the property management firm to orchestrate proper coordination of small and large renovations and capital improvement projects that align with the family’s vision and goals for their properties
• Approve construction scope, schedule, and budgets, including review of invoices
• Organize and create records associated with house repairs and construction; manage living documents such as house manuals
• Handle daily operations by interacting and engaging closely with vendors and staff to identify any issues and provide valuable solutions
• Manage communications, internally and externally, in a thoughtful way, keeping the principles meaningfully informed and ensuring that their priorities are understood by staff members and third parties
• Improve, develop, implement, and monitor protocols and policies to ensure the family’s expectations are met
• Meal planning
• Periodically assist with childcare, including transportation to appointments, scheduling activities, and providing supervision
• Efficiently use internal and external resources (e.g. do not solve every problem by doing it yourself)

• The successful applicant will be comfortable working with a small team to provide personal support in a fast-moving environment.
• Therole is best suited for someone who has attention to detail and can be proactive and thoughtful in designing processes, preventing problems, and driving follow up.
• Painstaking attention to detail
• Process oriented problem-solving skills and ability to find effective solutions for a variety of potential issues
• Superb organization skills and the ability to multitask efficiently
• Ability to train and oversee staff both in person and remotely

• Bachelor’s Degree from an accredited college or university
• 7+ years of relevant work experience as a personal assistant or related field
• Demonstrated experience in maintaining the confidentiality, safety, security, and privacy of a discreet employer
• Excellent communication and presentation skills

• • DOE $120-$145k 

    PTO

    • Competitive salary dependent upon experience

    • Annual discretionary bonus

    • Health insurance and other benefits through payroll provider

    • 401k with employer matching