Executive Lifestyle Management
- Serve as the central point of coordination for all aspects of the Executive’s personal life.
- In partnership with 2 others within the Office of the CIO, manage a dynamic and evolving calendar that integrates professional obligations, family commitments, and personal engagements, ensuring no conflicts and maximum optimization of time.
- Anticipate the executive’s needs, and the needs of the 2 team members within the Office of the CIO by proactively identifying scheduling conflicts, travel complexities, and personal obligations requiring attention.
Project Management System Maintenance
- Partner with 2 members of the Office of the CIO to enter, maintain, track, and report on the status and completion of all requests made by the Executive.
Family and Relationship Coordination
- Coordinate family-related schedules, activities, and travel arrangements
- Act as liaison between household managers, caregivers, co-parents, and family support staff to ensure smooth logistics and seamless communication
- Ensure timely reminders and preparation for significant personal events, children’s milestones, school or extracurricular commitments, and family-related holidays or gatherings
Personal Scheduling and Errand Management
- Oversee all personal appointments, including medical, wellness, grooming, and social engagements, always maintaining confidentiality and accuracy.
- Manage household and lifestyle logistics – reservations, memberships, renewals, deliveries, and personal purchases – with accountability and discretion.
- Manage gift-giving, correspondence, and personal outreach for friends and family.y
Travel and Itinerary Management
- Plan, book, and manage personal travel arrangements, including flights, ground transportation, accommodations, dining reservations, and family-related holidays or gatherings
- Prepare detailed travel briefs with contingency options for potential disruptions or changes in plans.
Estate Project Management
- Manage daily operations for deliveries, coordinate vendor access, and verify work order completion against the scope of work.
- Flag any delays, adjustments, or breaches of contract
- Record and maintain meticulous records for all functions across each home
Calendar Coordination and Prioritization
- Partner with the Office of the CIO to prioritize and shuffle the Executive’s professional, personal, and family obligations
- Promptly communicate amendments and updates across the network to relevant parties.
Fiscal Oversight
- Liaise with Family Office to coordinate vendor setup, bill pay, manage any vendor disputes, and serve as intermediary between Executive and all Finance teams.
Expectation of Accountability Standards
- Operate with extreme accuracy and attention to detail – double-checking all plans, reservations, and communications to ensure flawless execution.
- Demonstrate exceptional follow-through and responsiveness; anticipate rather than react.t
- Uphold the Executive’s high standards by consistently delivering work that is precise, timely, dependable, and maintain composure and professionalism in all circumstances