British American Household Staffing

ZI359 - Live-Out House Manager/Personal Assistant - Coral Gables, FL

Job Locations US-FL-Coral Gables
Posted Date 8 hours ago(10/1/2025 3:19 PM)
Job Reference Code
ZI359
# of Openings
1
Category
House Manager

Overview

Seeking a superb House Manager/Personal Assistant for a busy family who have just moved to Coral Gables. The ideal schedule would be Monday through Friday from 10am-6pm, however flexibility would be appreciated for some weekend help or changes to schedule, and a willingness to be available after-hours in case of emergencies would be very much appreciated.   Candidates should be local to the area, the family are not offering relocation.

Responsibilities

  • Manage and maintain inventory of household items, ensuring that all supplies are fully stocked and in good condition.
  • Oversee property upkeep, including cleaning, organization, and seasonal maintenance.
  • Conduct regular inspections of the property to ensure it meets high-quality standards.
  • Run projects and manage events
  • Coordinate and negotiate with contractors and vendors to ensure timely project completion within budget.
  • Manage project time-lines, budgets, and quality control, ensuring that all work is completed to specifications.
  • Ensure the property is well-maintained and all systems (e.g. HVAC, plumbing, electrical) are functioning properly.
  • Supervise the work of external contractors to ensure quality standards are met.
  • Oversee the daily operations of household staff, ensuring that all tasks are completed efficiently and to a high standard, while maintaining an excellent relationship with staff and vendors.
  • Serve as the point of contact for staff enquiries, providing guidance and resolving issues as they arise.
  • Book appointments and make reservations.
  • Manage principal's diary.
  • Personal shopping when requested, including managing online ordering and returns.
  • Serve as point-person for household and external contacts

Requirements

  • Candidates must be very familiar with the local area and should have excellent relationships with vendors, contractors and trades.
  • Candidates should also be fantastic team-players, comfortable rolling up their sleeves and being hands-on whenever required. 
  • An adaptable and flexible personality is appreciated, as is a service oriented approach to the role. 
  • The successful candidate should be able to use their positive mind-set and impressive work ethic to create a cohesive, effective household team.  
  • Please be calm, considerate and polite, with excellent communication skills and a great sense of humour.
  • Ability to work independently with a no task too large or too small frame of mind.
  • Discretion is key, it is crucial that the successful candidate can protect the family's privacy. 
  • Candidates should be polished and professional, able to fit seamlessly into a HNW environment.
  • Integrity is obviously essential. 

Salary and Benefits

  • From $140,000 gross pa
  • Full benefits

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