A fast-paced couple near Columbus Circle is seeking a top-tier personal assistant to help them coordinate their busy schedules and keep their lives running smoothly. The family is seeking someone who wants to be with the family long-term; who will come in and learn their preferences and priorities and become a gatekeeper and trusted advisor. The general schedule for this role will be Monday through Friday, 8 or 9am- 5pm, though there will be some additional hours during events or when the family is traveling. This position will guarantee 40 hours per week, but it is expected that there will be 5-10 hours of overtime on a regular basis. This is a mainly in-person role, with the assistant working out of a nearby co-working space in order to meet with the principals at their home as needed.

• Plan and book complex domestic and international travel, both private and commercial, for family members and staff, including flights, accommodations, ground transportation, and itineraries
• Maintain up-to-date records of travel documents, including passports, visas, driver’s licenses, and other IDs
• Establish and maintain relationships with hotels, concierge services, and travel vendors to ensure VIP-level service
• Manage several virtual PAs
• Managing email inboxes and correspondence
• Work collaboratively with the family's house manager to keep the home running smoothly
• Maintain detailed records and databases for licenses, memberships, and subscriptions
• Coordinate multiple calendars
• Handle various errands, such as sending and retrieving packages, and making returns
• Research and present information upon request
• Coordinate all school-related needs (forms, supplies, uniforms etc)
• Manage communication with teachers, tutors, coaches
• Ensure gifts are purchased for birthday parties and playdates, and thank you cards are promptly sent when necessary
• Support the family with special projects, including holiday cards, gift purchases, and event planning and execution
• Serve as a liaison between the family, vendors, and service providers
• Anticipate needs and proactively resolve scheduling conflicts or logistical issues

• Understand how to communicate and work effectively with a full staff 
• Ability to delegate to virtual PAs, and supervise various projects happening simultaneously 

• Strong organizational and time-management skills with keen attention to detail

• "Can do” attitude, problem ownership and creativity in problem solving
• Adaptable, and able to handle rapidly evolving situations with ease 
• Exceptional organization skills; ability to juggle multiple, sometimes competing, priorities seamlessly
• Outstanding written and oral communication skills with strong attention to detail
• Unwavering professionalism, absolute discretion, and exceptional judgment   

• US work authorization
• Seeking a long-term role
• Willing to work outside of standard work-week as needed 
• Local to NYC with the ability to work on the UWS- there may be some remote aspect to the role, but the majority will be on-site
• Tech-savvy, experience working with Google Workspace and Notion
• At least 8 years of proven, verifiable experience in a similar role, with excellent long-term references 

• $50-60/hr.+, 40 hours guaranteed, often with 5-10 hours of weekly overtime
• Medical insurance
• PTO
• Annual discretionary bonus