A hedge fund  is seeking an office manager to ensure smooth daily operations and maintain an efficient, organized, and welcoming work environment. This role requires exceptional multitasking, communication, and organizational skills to support both administrative functions and broader operational needs across the company. The ideal candidate thrives in a fast-paced, collaborative environment, is highly proactive, and can manage a wide variety of responsibilities with professionalism and a service-oriented mindset. This role also sits at the front of the office and acts as the first point of contact for all visitors and guests, serving as both office manager and receptionist

Work Hours:

• Monday–Friday: 8:30am-5:30pm (in-person)

Key Responsibilities

Catering & Kitchen Oversight

• Set up daily breakfast and occasional dinners.

• Manage Grubhub corporate account; handle daily lunch scheduling and visitor inclusion.

• Restock fridges and medicine cabinets regularly.

Office Operations

• Order, organize, and maintain inventory of all office supplies.
• Maintain and troubleshoot Nespresso/Keurig and printers.
• Liaise with building management for maintenance, HVAC, and safety compliance.
• Coordinate office cleaning, repairs, and filter changes.
• Provide backup support for other administrative staff as needed.
• Manage employee licenses for firmwide subscriptions (e.g., WSJ, Bloomberg, Financial Times).

Front Desk & Visitor Management

• Greet visitors and manage guest check-in via Workspeed.

• Coordinate conference room bookings and desk assignments.

• Receive and sort mail/packages.

• Answer incoming calls and route appropriately.

Meeting & Conference Room Support

• Prepare conference room for various team meetings (e.g., set up and dial into recurring meetings) and support Investor Relations team with room preparation for investor meetings.
• Tidy conference rooms post-meetings.
• Maintain Joan scheduling system.

Employee Onboarding and Offboarding

• Welcome new hires and manage logistics (badges, dietary needs, directory updates).
• Order business cards and supplies.
• Start IT setup tickets with Omega and other vendors.
• Manage logistics related to employee offboarding.

Events & Internal Engagement

• Support internal meetings and company events (e.g., town halls, summer party).

• Coordinate monthly birthday celebrations and holiday gift planning.

Technology & IT Coordination

• Serve as first pass for IT issues; escalate as needed.
• Maintain IT task list,coordinate bi-weekly vendor visits, and oversee IT inventory.
• Administer office accounts (e.g., Zoom, Notion, Grubhub).

Administrative Support

• Manage calendars, notary scheduling, and document scanning/shipping.

• Maintain admin calendar and office handbook.

• Update seating charts and send company-wide notices.

• Warm, professional, and welcoming demeanor, bubbly personality.

• High attention to detail and accuracy.

• Excellent multitasking and time management skills.

• Adaptability and a proactive mindset.

• Strong communication and interpersonal skills.

• Problem-solving and resourceful thinking.

• Positive, team-oriented attitude.

• Proven experience in office management or administrative roles.

• Experience in front desk or receptionist duties.

• Proficient with office software (e.g., Google Workspace, Microsoft Office).

• Comfortable with workplace tech platforms (e.g., Zoom, Notion, Joan).

• Ability to work independently and manage multiple priorities.

• Strong organizational and project management skills.

• Availability for in-person presence Monday–Friday.

• Minimum of 5 years in an office manager/receptionist role

• $140,000 base salary + additional, performance-based bonus.
• Full medical, vision, and dental insurance with premiums 100% covered by Metropolitan.
• 20 vacation days + unlimited sick days.
• 401K program and match.