A semi-retired professional is seeking an energetic, empathic, and highly experienced executive personal assistant, starting ASAP. Candidates will work out of the client’s home in SoHo, and the schedule will be 8:30am-5:00pm, Monday through Friday, with the flexibility to be on call and respond to communication on Saturday, if ever required. This is an amazing opportunity for a candidate who enjoys working in a smaller and quieter household whilst also offering the ability to work on a varied number of projects, the ability to work autonomously, and the independence to introduce and implement new ideas into the household. Candidates should note that the role will start in a rental in SoHo (3,300 square foot) but the client is in the process of renovating her primary residence in TriBeCa, which is a much larger property (6,400 square foot). All staff will be based out of this residence by the last quarter of 2025.

• Calendar Management for the Primary’s varied personal and business requirements.  
• Maintain a list of Primary’s medical records, physicians, and medications.
• Create, update, and confirm all varied appointments for Primary and household.
• Assist Primary with confidential US and international business electronic and written communications.
• Assist with confidential US and International legal and banking filing, correspondence and reporting.
• Attend off-site meetings on Primary’s behalf.
• Work with Primary with major property renovation projects and budget tracking.
• Assist Primary with UK & US household budgets and annual reporting.
• Have access to highly confidential business and banking information to assist Primary in electronic communications.
• Have access to Bank accounts and Trust information for assisting Primary in duties.
• Liaise with Primary’s Key Business Management Teams regarding documentation, updates, requirements, day to day business and personal matters.
• Maintain and update an Art catalog database.
• Maintain and update Primary’s luxury belongings database.
• Maintain and update Primary’s wardrobe & accessories database.
• Liaise with Art Vendors worldwide and Art storage facility for Primary’s art collection.
• Liaise and manage storage facility and cataloging operator for Primary’s personal luxury artifacts, clothing and accessories.
• Oversee travel arrangements – and associated requirements for Primary’s needs.
• Create, update, and maintain itineraries
• Travel with Primary when required (may include International Travel)
• Provide assistance and manage projects as needed –, dogs, household, private, business, properties, etc.
• Pay bills and maintain accounts – across properties, departments etc.
• Balance and reconcile budgets – across properties, countries, departments, etc
• Research and assist with personal shopping, gift buying, and gift wrapping
• Plan and supervise home entertainment, parties, dinners, and other events
• Recruit, train, and oversee household staff
• Maintain inventory of household items (including but not exclusive to clothing, accessories, art, objets d’art etc.)
• Manage the purchasing, stocking, and organizing of household items
• Ability to assist with feeding, walking, and general care of two small dogs (breed: Havanese). A Mini Bernidoodle will join the household next year (he will be a Service Dog). There is currently a dog walker who takes the dogs out for walks twice a day during the week, a groomer, as well as two Healthcare Companions, who also spend time with them.
• Scan receipts, invoices, bills, and documents for the relevant department
• Run errands as necessary

• Proficiency with Microsoft Office Suite (especially Word, and Excel), Mac OS and iOS
• Multiple calendar management
• Previous renovation project management – any level.
• Some experience with database entry systems
• Fine Art storage and handling experience.
• Experience in high-end luxury items supervision, cataloging, and storage.

• US passport, Green Card, or EAC 
• The ability to drive is a huge plus
• Exceptional organizational skills with an eye for detail
• The ideal candidate will be enthusiastic, industrious, self-motivated, flexible, empathetic, and able to work autonomously
• Self-motivated, resourceful, and a creative problem solver
• Strong written and verbal communication skills
• Professional demeanor and the ability to discretely deal with confidential information.
• Minimum of 5 years experience in an Executive Assistant position.
• Empathetic, and able to stay calm and collected in high-pressure situations – especially medical emergencies.
• Ideally, some experience of working with trauma survivors and some understanding of mental health conditions 
• Individuals who understand the principles of trauma-informed care such as empathy, care, and respect.
• Ability and desire to foster a safe, supportive environment for all team members, ensuring they respect and value cultural collaboration, communication, and mutual support.
• This home is first and foremost a dog-friendly home and any employee must be very comfortable with dogs and have had experience working them.

• $130-$135k DOE
• Health insurance (with added dental and vision)
• Use of private building gym and pool facilities  
• Ongoing educational opportunities