A C-Level executive for a large international organization is seeking an executive assistant to join their team in New York City. The normal working hours are Monday through Friday, 9am-5pm, but this position requires a 24/7 mindset- the executive often conducts business across time zones and outside of normal working hours, and the assistant will understand the need to be to be on-call and able to assist during these times.
Some key responsibilities will include- scheduling and coordinating meetings for executives across multiple calendars, long-term travel planning, logistics and itineraries, contracts, expense reports, managing contact lists, internal meeting briefs and agendas, team reviews, staff dinners, holiday gifting, and more. There will be crossover into the personal assistant realm, so the candidate should feel comfortable assisting the executive with various personal tasks as needed. In order to be successful in this position the candidate must have exceptional organizational skills, the ability to forecast and see patterns, and a high level of adaptability. In this role, the candidate will be working alongside an existing executive assistant- this assistant works on the west coast, so the candidate should be a team player who is skilled at collaboration.
This is not an entry level position- the candidate should have C-suite experience in a large global organization, and in a similar high-powered environment. The office is located in New York City, and while there will be some remote work required, the candidate must live locally and be prepared to be on site five days per week if needed. If you are legal to work in the US and would like to be considered for this position, please apply to AS220.