A family is in need of a full-time, live-out office assistant, on Shelter Island (Long Island area) in New York. Candidate must be dependable, responsible, adaptable, and honest and with a high level of integrity. You should be self-motivated, open to grow and learn, highly professional, have excellent inter-personal, communication, and organizational skills and discretion to the principal.
Major responsibilities in this role will include working as part of a team to coordinate needs and logistics surrounding Principal and his estate team, calendar management, maintaining a complex, organized filing system that is shared by the group, establishing your own filing system for individual projects and responsibilities, managing multiple emails, serving as the point person for mailing, supply ordering, and vendor relations, working with the accounting team to manage weekly bill pay and monthly invoicing/expense reporting, project management, heavy data entry, and ad-hoc projects as needed. You must have the ability to manage highly sensitive, confidential information with complete discretion, the ability to work as part of a team with a ‘ can-do’/‘no task too small or big’ attitude. You will be reporting to the estate manager and chief of staff
The family is seeking someone who has a minimum of 3+ years of experience as an executive assistant, someone with a Bachelor’s degree who has proficiency in Microsoft Word, Excel, Outlook, Affinity Publisher and Apple products, and someone with experience working in a highly professional, dynamic and fast-paced environment who can remain poised under pressure. You should be positive and have a flexible attitude when responding to the changing requirements of the principal in addition to excellent verbal and written communication skills, and flexibility to work overtime as needed, strong organizational, project management and problem-solving skills with ability to multi-task. Their ideal person will be articulate and well-mannered, extremely detail oriented, and will have excellent time management skills, including the ability to prioritize work effectively including timely and efficient management of out-of-pocket expenses, project updates/project deadlines and other submissions to Office Manager. You should be able to also work autonomously.
If you are legal to work in the US and are interested in this role, please apply to VV052.